Reports to: Executive Director
The mission of The Women’s Safe House is to provide safe shelter and transitional living services to battered women and their dependent children and to empower women to make informed choices about their futures.
The Finance Manager is responsible for all fiscal activities of The Women’s Safe House, including processing payroll. This position will report directly to the Executive Director but is also a member of the Board’s Finance Committee. The Finance Manager also works with the organization’s external CPA and auditors to prepare monthly and annual audited financial statements. Other duties include processing all accounts receivable and accounts payable; preparing monthly invoices for reimbursement on government contracts; entering donations into Quickbooks and processing weekly deposits; working with the Development team to reconcile donations between Donor Snap and Quickbooks; providing fiscal support of all special events. Strong analytical, organization, and communication skills are essential for the successful candidate. The successful candidate will also possess strong Microsoft Excel, Quickbooks, Paycor (or similar), PayPal, Square, and online banking skills. This is a fast-paced, schedule-driven position with significant impact to the organization’s success.
Description of Duties:
- Records all fiscal activities in Quickbooks so as to maintain an accurate fiscal profile of the organization (including writing journal entries); reconciling accounts; performing month-end fiscal duties; disbursing and maintaining Petty Cash; and, disbursing grant-related funding that goes directly to TWSH clientele.
- Prepares monthly, quarterly, and annual financial reports and invoices for all government reimburseable contracts.
- Receives payments and donations and enters these transactions into Quickbooks utilizing proper accounts and classes to ensure funds are recorded against the correct funding source.
- Prepares weekly bank deposits for all checks and cash; transfers electronic payments to the organization bank account and records in Quickbooks appropriately.
- Inputs and processes for payment all vendor invoices following organizational guidelines and separation of duties; schedules payments utilizing online bill pay or creates checks, as appropriate.
- Creates agency budget with input from the Executive Director, the Director of Development and Advancement, and the Board.
- Creates all project budgets necessary for grant applications and writes grant budget narratives. Provides other fiscal-related information for all grant applications.
- Supports the monthly account review by the organization’s external CPA and makes appropriate journal adjustments based upon input received.
- Prepares monthly financial statements for the Board, including the monthly Financial Dashboard.
- Prepares monthly reports for the Director of Development and Advancement.
- Supports the annual financial audit by the organization’s external auditors; prepares the Statement of Functional Expense for the audit report.
- Maintains all Human Resource files for organization staff utilizing paper files and online files in Paycor; scans required documentation into Paycor; sets up all new staff in Paycor and assigns clock PINs; assigns PINs for copy machine and front door access.
- Performs all financial duties at special events, including cash control, check receipt, and credit card payment processes.
- Responsible for ensuring appropriate separation of duties and other financial controls are enacted and followed; also responsible for updates to the Employee Handbook and other personnel and financial processes and procedures.
- Ensures all Human Resource activities are performed are legal.
- Coordinates the annual benefit enrollment between staff and our benefits provider.
Requirements and Skills:
- Bachelor’s Degree in Accounting, Finance, or Business Management.
- At least 4 years of accounting experience with at least 2 years experience in non-profit accounting.
- Knowledge of government grants and systems used, for example WebGrants, is ideal. VOCA (Victims of Crime Act) invoicing knowledge is especially desirable.
- Knowledge of advance bookkeeping practices, principles of double entry and accrual accounting are essential.
- Ability to read, interpret, and apply rules, regulations, policies and procedures involved in fiscal record keeping and accounting functions.
- Preparing budgets and writing budget narratives for grant applications.
- Essential skills include: being organized; being comfortable with technology, computers, and office technology; ability to handle multiple tasks with deadlines; schedule-driven; strong communication skills; strong numerical analytical skills; being a team player who can interact with a diverse staff with a diverse set of skills and a diverse client base; excellent Microsoft Excel skills; familiarity with PayPal and Square credit card processing; strong Quickbooks skills; knowledge of the Donor Snap donor database software is a plus.
- Knowledge of shelter environments and domestic violence, especially understanding the impact of trauma.
- Willingness and ability to convey warmth, compassion, respect and non judgment to people experiencing domestic violence.
- Must have own reliable transportation, valid driver’s license and automobile insurance.
- Ability to adhere to safety policies, procedures and practices, including having rubber-soled shoes available to assist with the receipt of large in-kind donations.
- Ability to work evenings and weekends for special events.
- Ability to lift 25 pounds (for special event setup, etc.).
- Environment is primarily an office environment with one flight of stairs. The Gala special event occurs in a banquet setting and the Golf special event occurs outside during the summer.
- This is a part-time, exempt position at 30 hours per week. It may be changed to fulltime, depending on the candidate. If fulltime, then this position may be eligible for medical, dental, vision, life, and short-term disability benefits.
- Please submit resume and cover letter to email@example.com; no phone calls, please.